The needs of offices and employees change as companies adopt more flexible work arrangements. Today, more businesses require fewer employees to be onsite as most do their jobs at home. This work-from-home arrangement also allows managers to reassess their approach to workplace optimization. The result is not just more space in the office but also a more efficient use of said Space management.
What is Effective Space Management?
Space management is tracking and managing a company’s physical space. Managers and planners often use software to understand better how they can utilize the space.
A clear understanding of office real estate is vital for many activities, from occupancy to property management. While it comes with many benefits, it can be challenging to implement. Effectively managing office space means taking note of various factors:
- Property Assessment Reviews – Bottom-up assessment reviews include analyzing each facility, which is the best way to determine optimal workplace strategies.
- Mathematics vs Graphics – Planning and layout recommendations describe the options that allow for the best space consumption and use.
- Real-Time Data Collection – When making important decisions, accurate data collection is the key. Managers need to know which data is relevant for workspace optimization.
- Industry Standards – Industry-wide standards allow managers to set appropriate workplace benchmarks.
Keep in mind that the same principles in managing office space also apply to other company assets. Depending on the industry, it includes computers, photocopiers, and other equipment offices might need.
Companies with scheduling systems for resource and space reservations often have an easier time utilizing them and minimizing potential conflicts.
How Do Effective Space and Resource Reservations Increase Productivity in the Office?
Employees can focus on their work and get things done more efficiently when there is only minimal downtime. Specific tasks around the office, such as workplace and equipment reservation, can be automated with the help of software.
Through processes and technologies to streamline co-working room scheduling and reservations, it’s possible to boost productivity. Adequate space and resource management in the office provide numerous benefits, such as the following:
#1. Better Cost ManagementÂ
Office space comes at a cost. The average effective rent of office buildings worldwide has increased significantly over the years. This can present an issue for many small and medium-sized organizations and businesses.
By optimizing office layout and resources, companies save on overhead costs, including electricity and supplies. Managers can also reallocate spaces for specific tasks or free up workstations for onsite employees.
#2. Real-Time Utilization Data
Managers need to know how team members and users utilize their office space. With the help of software, they can determine which areas employees use the most. Tools such as co-working room scheduling apps and desk hoteling software can provide this real-time data.
Real-time data gives them a more accurate picture of office space and equipment usage. This data provides two advantages: they make space and equipment more accessible for employees and inform managers on what critical decisions to make.
#3. Create a More Pleasant Work Environment
For facility managers, boosting productivity can also mean providing employees with enough space to complete daily tasks comfortably. These spaces can range from silent rooms for focus to open areas for brainstorming.
With the help of co-working room scheduling tools, employees can reserve these areas with minimal hassle. They can view desk or meeting room availability anytime to ensure a smooth booking process.
#4. Boost Team Member Satisfaction
More companies are now shifting towards hybrid work models to optimize their workplaces. Employees are also looking for more flexible work arrangements that effectively let them work from home.
Both managers and employees benefit a lot from a hybrid work model. For example, employees can work alternating on and offsite shifts, while managers can increase the number of existing employees.
By incorporating flexible work practices, businesses can boost team member satisfaction while attracting new talent.
The Takeaway
Office Space management, like all resources, should be maximized, and this is possible with the help of room reservation apps. Doing so provides plenty of benefits for managers and employees alike, including increased productivity while reducing overhead.
Desk hoteling software is one such tool. Aside from booking desks for employees, it can also streamline resource reservations. It’s flexible, customizable, and versatile software for different industries and events for Space management.
If you don’t know which one to start with for your office, look no further. Schedule a demo with us today!
